Samurai AppDocs

Using the WebUI — syncing the calendar with Google Calendar or Outlook

Any screen not listed here does not exist. Headings quote the screen's own wording.

Part of the calendar guide (references/webui-calendar.md: events, guests, travel, categories, finding a time with the AI). Other topics: conversations, the input box, and sign-in: references/webui.md; documents, files, tables, memory, channels, and apps: references/webui-workspace.md; editing a file in place (「編集」): references/webui-file-edit.md; SIROE pages, blocks, and boards: references/webui-siroe.md; settings, administration, models, and triggers: references/webui-settings.md; external service connections: references/webui-connections.md; /office: references/webui-office.md; /meetings: references/webui-meetings.md.

Exporting to Google Calendar or Outlook

At the bottom of the right panel, 「外部カレンダーと同期」 has one 「同期」 button for your own Google Calendar or Outlook connection; it shows what is on (「オフ」, 「書き出し」, 「取り込み」, 「書き出し・取り込み」, or 「取り込みに失敗」 in red). Pressing it opens a small window with two switches: 「予定を書き出す」 copies events you organize out to it, and 「予定を取り込む」 brings its events in (see below). The explanation sits in the tooltip of the ⓘ button next to the heading. It is off by default and set per person.

  • No connection yet — only the link 「Google カレンダーか Outlook をつなぐ」 (/settings/connections). Only your own private connection of Google Calendar or Outlook can be chosen; a shared connection is not listed.
  • Turning it on — press 「同期」 and flip 「予定を書き出す」. With two or more connections, pick one in 「同期先」 (each choice shows the Google Calendar or Outlook logo). Only events created after you turn it on are exported; earlier events stay in this calendar only. From then on, creating, editing (title, time, place, attendees), and deleting an event is reflected in your external calendar within a few seconds.
  • Attendees — members you invite are added as guests with their verified email, and outside guests with the email you typed, so they receive an invitation email from Google or Outlook. Their own calendars are not written directly. A linked meeting adds one line to the end of the event's description: its join link (/m/<参加リンク>), which members and people outside the tenant both use — while that link works and you also created the meeting. Otherwise (after 「無効にする」, after the meeting ends, once the link has expired, for an in-person meeting, or when someone else created the meeting) the line is the meeting's own URL (/meetings/), which only members can open. Changes to the linked meeting follow: renaming the meeting renames the event (here and in the external calendar), 「再発行する」 replaces the join link in the description, and moving the meeting to the trash deletes the event here and in the external calendar (restoring the meeting does not bring the event back).
  • Only the organizer's events — invitations you received are not exported. Turning it off stops sending; events already exported stay in the external calendar.
  • When it fails — the event's details show 「<Google カレンダー / Outlook> へ書き出せませんでした」 with a reason (「接続が切れています」, 「この接続では予定を書き込めません」, 「連携先のサービスで受け付けられませんでした」) and the button 「もう一度書き出す」. While sending it shows 「…へ書き出しています」. Reconnect in 外部サービス first when the connection is broken.

Importing (「予定を取り込む」) — in the 「同期」 window, turn it on to copy the events of your main Google Calendar or Outlook calendar, from 7 days ago to 60 days ahead, into this calendar once a day; 「今すぐ取り込む」 imports right away and says what changed (「3 件を取り込み、1 件を更新しました」). Under the switch it shows 「最後に取り込んだ日時」, or the reason it failed (「接続が切れています」, 「この接続では予定を読めません」, 「連携先のサービスで受け付けられませんでした」). Events changed there are updated here at the next import, and events deleted there (within that period) are removed here. Repeating events there come in as separate events. An imported event can be edited here, but not deleted — its details say 「<Google カレンダー / Outlook> から取り込んだ予定」 and show 「編集」 but no 「削除」 (delete it in that calendar). Its edit window has no guest, repeat, or meeting fields; the title, time, place, and description can be changed. 「<Google カレンダー / Outlook> にも反映する」 (checked by default, chosen at every save) also sends the change to that calendar — only the fields you changed. Unchecked, the change stays only here, and later imports keep it for those fields (fields you did not change still follow that calendar, and an event deleted there is still removed here). While it is being sent, the details show 「… へ反映しています」; if it fails, 「… に反映できませんでした」 with the reason and 「もう一度反映する」. Outlook cannot take a switch between all-day and timed, so the box cannot be checked for that change (「Outlook へは終日と時刻の切り替えを反映できません。」). When only the start of the description was imported, the description cannot be changed here (「説明は全文を取り込めていないため、… で変更してください。」). Attendees: from Google Calendar, guests whose Google-verified email matches a member of this tenant come in as attendees with the answer they gave there, and the other guests come in as outside guests (marked 「社外」, by email, with no answer; members and outside guests together up to 50, members first). Samurai App sends them nothing; from Outlook the only attendee is you. Other members who overlay your schedule see it as 「予定あり」. Answering an imported event — 「参加」 / 「不参加」 / 「未定」 on an event imported from Google Calendar is also sent to that person's own Google Calendar (yours, or a linked member's, when that person has chosen a Google Calendar connection in this calendar's import or export settings); until it is sent, later imports keep your answer here. Answers on Outlook events stay here only. Events this calendar exported are not imported back — including an event another member created here and exported to their Google Calendar with you as a guest: it is already on your calendar, so it is not added a second time; likewise, when several members import the same Google event, it appears once with all of them as attendees. Turning importing off stops it; events already imported stay. Shared or secondary calendars are not imported, and changes do not arrive instantly — at most one day later, or when you press 「今すぐ取り込む」. Repeating events are not exported (an exported event changed into a repeating one is removed from the external calendar), and reminders are not available. Separately, your own Google Calendar or Outlook can be shown as receive-only rooms in the unified chat — 「今日の予定」 and invitations (references/webui-workspace-channels.md); those rooms do not add events here.