# Using the WebUI — meeting minutes, transcripts, and the meeting record

**Any screen not listed here does not exist.** Headings quote the screen's own wording.

**Part of the meetings guide. Other topics:**
conversations, the input box, and sign-in: `references/webui.md`;
documents, files, tables, memory, channels, and apps: `references/webui-workspace.md`;
editing a file in place (「編集」): `references/webui-file-edit.md`;
SIROE pages, blocks, and boards: `references/webui-siroe.md`;
settings, administration, models, and triggers: `references/webui-settings.md`;
external service connections: `references/webui-connections.md`;
`/office`: `references/webui-office.md`;
`/meetings`: `references/webui-meetings.md`;
`/calendar`: `references/webui-calendar.md`.

## 議事録と文字起こし(会議記録)

**Minutes are made automatically** from what was said, for meetings with 「AI アクセス」 ON, after the meeting ends: when someone presses 「ミーティングを終了する」 or when everyone has left (if that end notice is missed, about 60 seconds after the last connection drops). While they are being made, the meeting's page shows 「議事録を作成しています」. During the call the AI keeps an outline using the meeting's chosen format and language (it does not judge the format; headings and text are in the meeting language, app labels stay Japanese). The minutes: `# <タイトル> 議事録`, date and time, 「形式: <形式>」, attendees (all who joined), 「決定事項」, 「アクションアイテム」 (owner, due), 「保留・持ち帰り」 first (an item that belongs to a topic starts with 【topic name】; an empty section says 「なし」), then 「議題ごとの要点」 (「議題ごとの進捗」 in 定例会議, 「質問と回答」 in 問い合わせ対応 with one heading per question, 「話題」 in 雑談) per topic, then the format's sections and 「整理した情報」 last. **The format and language can be changed** in the meeting page's 「設定」 tab (not after it ends; in-person meetings too) and in the 「AI の設定」 ▾ menu during the call; creator and administrators only; it applies from the next outline update, and ended meetings' minutes are not rewritten. A meeting where nobody's speech was transcribed gets no minutes. **If the meeting ends while its creator is over their usage limit (クレジット)**, no minutes are made and the record shows 「利用上限に達したため、議事録を作成していません」; the creator can make them later with 「議事録を作成」 there (refused while still over the limit).

**Both become files** in 「ファイル」 with the meeting's visibility, under 「ミーティング」 (not 「未整理」): `<タイトル>_議事録_<日付>.md` and `<タイトル>_文字起こし_<日付>.txt` (lines `[HH:MM:SS] 話者: 本文`, Japan time). The owner is the meeting's creator. The AI inside Samurai App can read them like other files (it does not search them proactively). **If the meeting runs again, the same files are rewritten with the whole meeting.** **Minutes a person edited or moved to the trash are never overwritten** — the next time the minutes are made, a new file is created and the meeting points to it; the edited file stays as it was.

**Acting on finished minutes:** an in-app-event trigger (「設定」→「自動実行」, `/settings/triggers`, event 「ミーティングの議事録が確定した」) fires when a meeting's minutes are first saved (not on later rewrites; a meeting with no minutes never fires it). Narrow it by 「タイトルに含む語」, by 「自分が作ったミーティング」 or 「見られるミーティングすべて」, and by 「ラベル」 (pick labels; it fires when the meeting carries any one of them at the moment its minutes are saved — the same labels as on the meeting's screen). There is no 「今すぐ実行」. It does not fire for a meeting narrower than the trigger's 公開範囲, nor for a meeting with 「AI アクセス」 OFF. Anyone can create one. A run's conversation opens only for people who can see that meeting. **To send the minutes to Slack or another 通知先 without the model (no credit cost), press 「議事録を通知先へ送る」 in the left column of the meetings list, under 「記録の自動削除」 (on a phone, inside 「フォルダ」)** (also above the add form in 「アプリ内の出来事」 of 自動実行, and as the template 「ミーティングの議事録を通知先へ送る」 on `/workflows`): pick the 通知先 and optional 「タイトルに含む語」, then 「作成して有効にする」 makes the workflow and this trigger in one step and says 「有効にしました」 with links to the workflow and the 自動実行 list. What is sent is the minutes' summary — the title and the meeting's link, then the topic titles, the sections of the meeting's format (e.g. 打ち合わせ: 「先方の状況と課題」「懸念・反論」「次のアクション」; 定例会議: 「議題ごとの進捗」「課題」「次回の議題」), 「決定事項」, 「アクションアイテム」, 「保留・持ち帰り」 (up to 10 items each) and the attendees under 「出席」 (up to 30). Empty sections are left out and headings follow the meeting language; the full minutes are not sent. Not available in the demo.

**Meeting record screen:** on `/meetings/<ミーティング ID>` when no call is running and the meeting has minutes, a transcript, or a saved recording. Wide screens show two columns — 「議事録」 and 「AI のまとめ」 on the left, the recording at the top right, the transcript at the bottom right — drag the line between the columns (or focus it and use the arrow keys) to make the recording larger (the width is remembered on this device); narrow screens stack them in that order. **The page has tabs:** 「会議記録」 (this screen) and 「分析」 only when the meeting has a record, 「参加者」, 「録画」 (「録画の管理」), and 「スクリーンショット」 (not for face-to-face meetings; screenshots taken in the call, oldest first — press one to enlarge it, 「ダウンロード」 saves it, and **only the creator and administrators** can delete one, to the file trash, where it can be restored; others see the delete button greyed out), and 「設定」 (「AI アクセス」, format and language, panel sections, 「会議の分析」, and — while open — 「カメラをオンにして参加する」). It opens on 「会議記録」, or 「参加者」 when there is no record; the tab you pick is kept in the URL, so reloading or going back returns to it. 「議事録」 shows the minutes with 「ファイルを開く」 (opens 「ファイル」; the file's details open only when it is in the list shown). **The meeting's creator (the minutes file's owner) also sees 「編集」**: it opens the same 見たまま editor as 「ファイル」 in place (to edit the Markdown source, use 「ファイルを開く」 and 「テキストで編集」 there); 「保存」 saves, 「キャンセル」 returns to the minutes. Others, administrators included, can only read them. While they are being made it shows 「議事録を作成しています」; after 2 minutes without them, 「議事録はまだ作成できていません。しばらくしてから、もう一度開いてください」; once 10 minutes have passed since the call closed, a meeting still without minutes shows 「議事録はありません」. Several saved recordings get tabs. The transcript lists time, speaker, and text, with a search box (「話者や言葉で絞り込む」); **pressing a line jumps the recording to that moment** (it can be off by a few seconds; lines outside any recording cannot be pressed). The transcript cannot be edited. 「AI のまとめ」 shows the call's AI panel tabs (「情報整理」「図解」「用語解説」) as they stood at the end; tabs turned off for the meeting are hidden, and meetings that ended before this was added have no 用語解説.

**Retention of recordings and transcripts:** the workspace chooses how long a meeting's recordings, in-person audio, and transcript are kept — 「ミーティングの記録の保持期間」 on the 「自動処理」 tab of 「許可設定」 (`/settings/permissions`): 「90 日」, 「180 日」 (default), 「365 日」, or 「無期限」. Admins and managers change it; others see the current value. The period counts from the meeting's end, or from the day the workspace started counting if later, so older meetings are not removed at once. After the period, the recording, audio, and transcript files go to the file trash (restorable there for 30 days, as files only — the meeting page does not show them again), the transcript lines on the meeting page are removed, and a webinar archive or replay of that recording stops. The meeting itself, its minutes, screenshots, 「AI のまとめ」, and 「分析」 stay. The meeting page then shows 「保持期間を過ぎたため、録画・録音・文字起こしは削除されました。議事録は残っています。」 in place of the recording and transcript. A recording still being saved is removed only after it finishes. To keep everything, choose 「無期限」; a changed period applies to meetings not yet removed, and removed ones do not come back.